Zoom integration

The Metadot Zoom integration lets you attach a Zoom meeting to any BookMe booking. Once you connect your Zoom account, Metadot automatically creates a unique Zoom meeting for every booking made on a Zoom-enabled calendar and includes the join link in the confirmation and calendar invite — no manual scheduling required.

This guide covers how to add (install), use, and remove (uninstall) the app.

What the app does

• Creates a Zoom meeting per booking. When someone books a time on a calendar whose location is set to Zoom, Metadot creates a new Zoom meeting in the host's Zoom account and returns the join link.
• Shares the link automatically. The Zoom join link appears in the booking confirmation, the email to the guest, and the calendar event.
• Cleans up on cancellation. While your Zoom account stays connected, cancelling a booking deletes its associated Zoom meeting so your Zoom calendar stays tidy. (If you disconnect Zoom first, meetings already created stay in your Zoom account — see Remove the app.)
• Group bookings get one shared link. For group bookings, everyone who registers for the same slot shares a single Zoom meeting.

The integration is per user: each host connects their own Zoom account, and each booking's meeting is created in that host's account so they are the real Zoom host.

Permissions the app requests

When you connect, Zoom asks you to authorize Metadot to:

• Create and manage meetings on your behalf (meeting:write) — so a new meeting can be created for each booking and removed when a booking is cancelled.
• View your user profile (user:read) — used only to display which Zoom account is connected (for example, your name or email on the integration screen).

Metadot never reads your existing meetings, recordings, or contacts.

Add the app (install & connect)

You connect Zoom from inside your Metadot workspace. There is nothing to install from the Zoom App Marketplace separately — connecting from Metadot walks you through Zoom's authorization screen.

1. Sign in to Metadot and open your workspace.
2. Go to Settings → Integrations → Zoom. (You can also reach the same Zoom card from Notifications settings, which every member can open.)
3. Click Connect Zoom.
4. You are redirected to Zoom's secure authorization page. Sign in to Zoom if prompted and review the requested permissions.
5. Click Allow (or Authorize) to grant access.
6. Zoom returns you to Metadot. The integration card now shows Connected along with the Zoom account you authorized.

If the card says "Zoom is not configured for this deployment," a Metadot administrator has not yet set up the Zoom app credentials for your instance. Contact your administrator.

Use the app

After connecting, Zoom becomes available as a meeting location for your BookMe calendars.

1. Open BookMe and create a new booking page, or edit an existing calendar.
2. In the calendar's location step, choose Zoom as the meeting type.
   • If you have not connected Zoom yet, the Zoom option appears under More integrations in a disabled state with a link to connect first.
3. Save the calendar and share your booking link as usual.

From then on, every booking made on that calendar automatically gets its own Zoom meeting:

• The guest sees the Zoom join link on the confirmation page and in their confirmation email.
• The host receives the meeting on their Zoom account and calendar.
• Cancelling the booking removes the Zoom meeting automatically, as long as your Zoom account is still connected.

No further action is needed for each booking — the link is generated and shared for you.

Remove the app (disconnect & uninstall)

You can disconnect at any time. Disconnecting inside Metadot is the complete way to remove the app — it revokes Metadot's access at Zoom and deletes the stored connection in one step. Uninstalling from the Zoom App Marketplace is an optional extra you can do from the Zoom side.

Disconnect inside Metadot (recommended)

1. Go to Settings → Integrations → Zoom (or the Zoom card in Notifications settings).
2. Click Disconnect.

Metadot revokes its access token at Zoom and deletes the stored authorization for your account. The card returns to the Not connected state, Zoom can no longer be selected as a location for new bookings, and existing Zoom-typed calendars need a reconnected account before new Zoom links are created.

Note: disconnecting does not delete Zoom meetings that were already created for existing bookings — those stay in your Zoom account, and because Metadot no longer holds a token it can no longer remove them automatically on cancellation. Delete any leftover meetings from your Zoom account if you want them gone.

Uninstall from the Zoom App Marketplace (optional)

You can also remove the app from the Zoom side:

1. Sign in to the Zoom App Marketplace.
2. Click Manage → Added Apps, or search for the Metadot app.
3. Click the Metadot app.
4. Click Remove.
5. Confirm the dialog to uninstall.

Uninstalling here revokes Metadot's OAuth tokens at Zoom. Metadot's integration card is driven by its own stored connection record, so it may still read Connected until you also click Disconnect in Metadot — do that too if you want the card cleared. New bookings will fail to create Zoom links once the tokens are revoked.

Data handling

• Metadot stores only the Zoom OAuth tokens needed to create and delete meetings on your behalf, plus the identifier of the connected Zoom account for display.
• The stored tokens are deleted when you click Disconnect in Metadot. Uninstalling from the Zoom App Marketplace revokes the tokens at Zoom but does not by itself remove Metadot's stored record — click Disconnect to clear it.
• Metadot does not store your Zoom meeting recordings, chat, or contact list.

Troubleshooting

• "Zoom is not configured for this deployment" — the Zoom app credentials have not been set up by a Metadot administrator. Contact your administrator.
• The Zoom option is disabled when editing a calendar — you have not connected your own Zoom account yet. Open the Zoom integration card and click Connect Zoom.
• Authorization was cancelled or failed — restart the flow from Connect Zoom. Make sure you click Allow on Zoom's authorization screen.

Support

Need help? Contact Metadot support at support@metadot.com.