Use Cases

Stackr Project adapts to how you actually work. Here's how two very different roles put it to use.

Facilities manager at a K-12 school

You're responsible for keeping a dozen school buildings safe and running, and maintenance can't fall through the cracks between summer break and the school year.

1. Create a Project for each building (e.g. "Lincoln Elementary — Facilities") so every work order, inspection, and repair for that site lives in one place.
2. Set up Recurring tasks for routine work — HVAC filter changes, fire extinguisher checks, playground inspections — so they regenerate automatically on a weekly, monthly, or seasonal schedule without you having to recreate them.
3. Use Checklists inside each task to spell out every step an inspection requires, so nothing gets missed whether it's your senior tech or a new hire doing the walkthrough.
4. Set Assignees for each recurring task based on who covers that building or trade, so the right person gets notified automatically when the work comes due.

Tip: Mirror your recurring tasks across all building Projects at the start of the school year so every site runs the same maintenance rhythm.

Producer at a creative agency

You're juggling multiple client campaigns and need full visibility into what's in progress, what's stuck in review, and what's ready to ship.

1. Create a Project per client or campaign, so deliverables never get mixed up across accounts.
2. Set up Columns that mirror your production pipeline — Brief, In Progress, Internal Review, Client Review, Delivered — so anyone can see a deliverable's stage at a glance.
3. Turn each deliverable into a Card, adding the brief, reference files, and due date directly to it.
4. Set Assignees on each card — designer, copywriter, or account lead — and move cards across columns as work progresses, so ownership is always clear.

Tip: Add a "Client Review" column before "Delivered" so nothing gets handed off without sign-off.