Use Cases

Suppliers keeps every vendor and renewal in one place so nothing lapses by surprise. Here's how two very different roles put it to work.

IT procurement manager at a mid-size company

You manage a growing stack of SaaS tools and hardware vendors, and an auto-renewal you forgot about is money quietly walking out the door.

1. Record every vendor in Suppliers with contacts, terms, and account details, so the whole relationship lives in one record.
2. Track each SaaS seat plan and hardware contract as Subscriptions, capturing cost and renewal date.
3. Watch upcoming renewals so you can renegotiate, right-size seats, or cancel before the charge hits instead of after.

Tip: Review renewals a month ahead — that's enough runway to renegotiate or switch vendors without a lapse in service.

Office manager at a co-working space

You keep the space running on a roster of service vendors and recurring subscriptions, and a missed renewal means cold coffee or a dead printer.

1. Keep cleaners, maintenance crews, and equipment vendors in Suppliers, so contact and contract details are always at hand.
2. Log each recurring service and plan as a Subscription, so you know what's due and what it costs each cycle.
3. Use the renewal view to plan cash flow and catch any subscription that's no longer worth keeping.

Tip: Note each vendor's response time on their record, so when something breaks you already know who to call first.